Features · · 6 min read

Public invoice links: send clients a page that shows the live payment status

Create a public invoice link in Taxorio. Your client can view its payment status, use the QR payment code, and download the PDF without signing in.

A PDF attached to an email is fine — until your client deletes it, can't find it, or opens it on a phone and struggles to read how much to pay and where. In Taxorio you can create a web invoice when sharing an issued invoice: a public page with its own link that the client opens without logging in and without installing anything. They see the invoice, the current payment status, and a QR code to pay — and they can download the PDF whenever they want.

What a web invoice is

When you share an issued invoice, you create an address in the form app.taxorio.cz/f/…. It contains a long random token, so the invoice cannot be reached by guessing its number or sequence. The page is also excluded from search engines, and the link carries none of your internal identifiers. It is still a public capability link: anyone who obtains it can view the invoice, so share it only with the intended recipients.

When the client opens the link, they see:

  • a readable preview of the invoice right in the browser — on desktop and mobile, with nothing to download first,
  • a live payment status — unpaid, paid, overdue, or cancelled; the status reflects reality, not the moment you sent the link,
  • a QR payment code — the client scans it in their banking app and gets the amount, account number, and variable symbol pre-filled,
  • a button to download the PDF — a full tax document with a machine-readable ISDOC embedded for accountants.
💡 Good to know: The web invoice supports QR payment, not card payment. The client doesn't pay on the page through a card gateway — they scan the QR code and send an ordinary bank transfer, which Taxorio then matches for you.

A live payment status instead of guesswork

The biggest difference from a plain PDF is that a web invoice is alive. As soon as a payment is matched, the page switches to "Paid" on its own. If the invoice is overdue, the client sees it. And if you cancel the invoice, the link honestly shows it as cancelled — instead of the client accidentally paying a document that no longer applies.

That removes the usual "did I send it?" and "did it reach you?" back-and-forth. The client can check the link at any time and know exactly where the invoice stands.

Share the link however suits you

A web invoice isn't tied to a single channel. You can:

  • send it by email straight from Taxorio — the client's email now includes a "View invoice online" button that leads to the web invoice, while the PDF attachment stays in the email, so the client gets both,
  • copy it and send it anywhere — via WhatsApp, SMS, a chat, or the client's internal system. Just use the Share button on the invoice.

For the client, opening a link is often more convenient than hunting for an attachment — especially on a phone, where a single tap lets them scan the QR code right away.

You can see when the public link was opened

The web invoice gives you feedback too. In the app you'll see that the public link was opened online — even when you sent it outside Taxorio (over WhatsApp, say). Treat this as a useful signal before sending a reminder, not as proof of who opened the invoice or that they read it.

The link doesn't expire, but you stay in control

A web invoice link doesn't expire — the client can come back to the document even a year later if they need it. At the same time, you stay in control: you can revoke it and generate a new one at any point. So if a link ever ended up somewhere it shouldn't, you detach the old address with one click and send out a fresh one.

How to do it

  1. Open the detail of an issued invoice in Taxorio.
  2. Click Share — this creates the public link to the web invoice.
  3. Either send the email right away (the client gets a "View invoice online" button plus the PDF attachment), or copy the link and send it over WhatsApp or SMS.
  4. Watch in the app for the client opening the invoice and for the payment arriving.
  5. Whenever you need to, revoke the link and generate a new one.

Who can use the web invoice

The web invoice is free for everyone — on both the FREE and PRO plans. The only difference is the page footer: on the FREE plan the web invoice carries a small "Issued via Taxorio" note (the same as the branding in the PDF), and on the PRO plan it doesn't. The feature itself — public link, live status, QR payment, and PDF download — is identical on both plans.

The web invoice pairs naturally with the QR payment code and with sending invoices by email: the same payment details flow into the PDF, the email, and the public page, so your client always sees one consistent amount to pay — wherever they open the invoice.

Frequently asked questions

Does the client have to log in to see the invoice?
No. The web invoice is a public page with its own link — the client opens it in any browser without logging in, registering, or installing an app. It works on desktop and mobile.
Can the client pay by card directly on the page?
There is no card payment through a gateway on the web invoice. The page offers a QR code with the amount, account number, and variable symbol pre-filled — the client scans it in their banking app and sends an ordinary transfer, which Taxorio then matches.
Does the payment status on the link update by itself?
Yes. The web invoice shows a live status — unpaid, paid, overdue, or cancelled. As soon as a payment is matched or you cancel the invoice, the page updates itself, even if the client opens the link later.
Does the web invoice link expire?
By default the link doesn't expire, so the client can return to the invoice at any time. But you stay in control — you can revoke it and generate a new one whenever you need to, for instance if it ended up somewhere it shouldn't.
Is the web invoice only for the paid plan?
No, it is available on both the FREE and PRO plans. The only difference is the footer: on the FREE plan the page shows an "Issued via Taxorio" note, and on the PRO plan it does not. The public link, live payment status, QR payment, and PDF download work the same on both plans.