What the AI receipt scan is
AI receipt scan is a feature that saves you copying data out of paper documents by hand. You take a photo of a receipt or an invoice, Taxorio processes it with Google's Gemini model, and it pre-fills the data for you. The document waits in the document inbox — you just check the result and confirm it.
How to run a scan
- In the Expenses section switch to the Inbox tab and click Add document → Take a photo. The same menu also has Mobile scan (via a QR code from your phone) and Upload a file / Upload a folder; you can also just drag files anywhere onto the page.
- Allow your browser access to the camera if the app asks for it.
- Point the camera at the document and take a shot, or upload an existing file.
- The document shows up in the inbox queue under Processing, and after a few seconds moves to either Ready or Needs review.
A document you have forwarded to your collecting e-mail address goes through the same route. You can also upload a document straight into the expense form (Expenses → New expense) — there the AI only runs once you click Analyse with AI, and you save the expense right away, without a stop in the inbox.
How to photograph a document properly
The quality of the photo directly affects how accurate the AI is. Follow these rules for the best results:
- Lighting — photograph the document in good light. Direct, strong light (flash) can wash it out and make it unreadable. Natural daylight or indirect lighting works best.
- Angle — shoot straight from above, not from the side. A skewed shot makes it harder for the AI to read the text.
- Focus — wait for the image to focus before you take the shot. Blurry photos won't be recognised.
- The whole document in frame — make sure all four corners of the document are visible.
What the AI recognises
The AI extracts the following data:
- Supplier — the company name from the document header.
- Supplier's company ID (IČO) and tax ID (DIČ) — if they're stated on the document.
- Document number — variable symbol or invoice number.
- Total amount — with and without VAT, if the document distinguishes them.
- Issue date and DUZP — the date of taxable supply.
- VAT rate and amount — if they're shown on the document.
- Due date — if it's on the document.
- Expense category — the AI automatically suggests a category (Software and licences, Hardware and equipment, Travel, Fuel, Services…) based on the document's content. We recommend checking the category before confirming.
- Description — what the supply was, derived from the document's line items.
- Document type — invoice, receipt, proforma invoice, an advance-payment document, a settlement that deducts an advance, credit note.
- Reverse charge — the AI also recognises its type: receiving a service from the EU (§ 24), acquiring goods from the EU (§ 16), a service from a third country (§ 108), and the domestic regime (§ 92a) including the supply subject code.
- Currency — for foreign documents in EUR, USD and other currencies.
When a document deducts an advance (a settlement) or is a paid proforma invoice, the preview in its detail tells you straight away whether Taxorio already has the matching advance and what will be recorded once you confirm it — see Advances you pay to suppliers for details.
A document that isn't a tax document (a contract, a quote, a delivery note) is rejected by the AI and flagged in the inbox under Failed — so you don't accidentally record it as an expense.
AI accuracy and checking the result
AI scanning reaches over 90% accuracy on standard printed documents. Even so, always check the recognised values — especially the amount, date and category — before saving. An incorrectly recorded expense can skew your tax records.
A document the AI fails to process stays in the inbox under Failed with an explanation of why. Open it and click Try AI again (Taxorio will try reading the document up to three times), or fill in the details by hand and confirm the document.