Knowing where your money stands is essential when you work as an OSVČ (osoba samostatně výdělečně činná — a self-employed person, or sole trader, in Czechia). Without it you cannot plan an investment, watch your cash flow or react to a tax deadline in time. Plenty of people only find out how the year went once the year is over, when nothing can be changed. The Overview screen in Taxorio answers the three questions a one-person business actually has: how much is left for me, what needs my decision, and what deadlines are coming.
How much is actually left
At the very top sits a dark card with one large number. It is not turnover and it is not profit on paper — it is your net earnings: income minus expenses, minus the estimated income tax, minus social security and health insurance contributions. The money you genuinely keep.
Below the number a coloured bar shows how the income splits: how much the expenses took, how much went to tax, how much to contributions, and what is left for you. That view is usually the biggest surprise for people who have just started — social security and health insurance are not a rounding error, and at lower incomes they come to more than the tax itself.
When Taxorio does not have enough information to estimate tax and contributions — typically right after you register, before you have filled in your tax settings — it shows net profit before tax instead: simply income minus expenses. It does not dress that up as an estimate it would have to invent.
Why the figures follow the payment date
Every amount on the Overview is cash-based: what counts is the day the money actually arrived or left, not the day the invoice was issued. That is how tax records work for Czech income tax, so the Overview shows the same picture you will later see under Taxes & insurance. An invoice you have issued but not been paid for does not raise your income — which is correct, because you do not pay tax on it yet.
The cards are not the same for everyone
The row of cards under the main one is assembled according to your tax regime. A VAT payer, a non-payer and someone in the paušální daň (flat tax) regime need different numbers, and showing everybody everything would mean showing most people figures that do not concern them.
Cards you always see
- Received this year — paid invoices excluding VAT, by the date the payment arrived. Under the figure is a comparison with last year to the same day of the year (not the whole of last year against a part-finished current one, a comparison that is easy to lie with) and a bar for each month.
- Unpaid invoices — how much customers owe you, including VAT and regardless of the year the invoice was issued. If any of them have passed their due date, the card says so in red, with the amount.
Cards that depend on your regime
- VAT (DPH) due — for VAT payers: the tax for the last closed tax period and its due date. It lets you set the money aside as you go instead of meeting a surprise at the end of the quarter.
- VAT turnover — for non-payers in the standard regime: the sum of domestic supplies against the 2 000 000 Kč threshold. The card watches how close you are to compulsory VAT registration.
- Tax and insurance — for the standard regime: a rough estimate of income tax and insurance contributions for the part of the year already gone.
- Flat-rate tax advances and Band limit — for the flat-tax regime: how much is assessed this year, when the next advance is due, and how far you are from the limit of your band. If you cross it, your tax for the year is no longer equal to the flat tax — you file a tax return and the insurance statements — although the regime itself does not end automatically. It is worth watching.
These cards are rough estimates, not a tax return. The binding figures are calculated under Taxes & insurance, following the actual rules of each form.
Awaiting your attention: what needs a decision
The second half of the Overview is about action rather than numbers. The Awaiting your attention queue collects items from three corners of the app in one place and says what to do with each of them:
- Payments awaiting approval — bank payments Taxorio has matched to an invoice and that are waiting for you to confirm the match. Payment matching is part of the PRO plan.
- Documents in the inbox — what arrived at your document collection address or what you scanned but have not yet filed as an expense. The collection address is also a PRO feature.
- Overdue invoices — with the total your customers owe and a link through to a reminder.
When nothing is waiting, the card says so. It does not leave an empty space where you cannot tell whether anything loaded.
A tax calendar with the amounts
Next to the queue are the upcoming tax obligations — and wherever Taxorio knows the amount, you see it straight away. For a social security or health insurance advance, for a flat-rate tax advance and for VAT you therefore see not only the date but also what the deadline will cost you.
Urgency is carried by the colour of the icon and the countdown of days beside the date:
- Red — seven days or fewer. Time to act.
- Orange — eight to fourteen days left. A good moment to get the paperwork together.
- Purple — more than fourteen days. The deadline is there for information.
The calendar shows the nearest four deadlines; which ones they are depends on your regime. A non-payer does not see VAT return deadlines, because they do not apply.
Typical deadlines for an OSVČ
- VAT return and control statement (monthly or quarterly, VAT payers only)
- Social security and health insurance advances
- Flat-rate tax advances (flat-tax regime)
- Personal income tax return
- The annual přehled (income and expense statement) for ČSSZ and for the health insurance company
Seeing how the year is going
The cards answer the question "where am I now". The question "how is this developing" is answered by the year chart, which sits on the same screen, directly under the figures it was built from: income above the zero line, expenses below it, profit as a line between them, and pale bars continuing past the last completed month for the rest of the year.
The year-end outlook is shown as a range, not as a single number. A single number would pretend to a precision that a forecast of the future cannot have. The width of the range comes from how much your months differ from one another: invoice a similar amount every month and the range is narrow; work in bursts and it is wide — and the card says which of the two it thinks you are. Below three months with paid documents no estimate is calculated at all, because two months would produce a random number posing as a forecast.
You can switch the same data to a table view if you would rather read month by month than look at a chart.
Why to look at the Overview regularly
Cash flow
The flow of money matters more to a sole trader than profit does. You can be profitable on paper and still be short for your insurance advances, your rent or your materials if customers pay late. The unpaid invoices card shows how much money is stuck with customers, and the queue says which of them it is time to chase.
Planning for contributions
The most common trouble small businesses run into is not low profit but not having set anything aside for tax and insurance. The breakdown on the main card shows continuously which part of the income is not yours — so in December it is no longer news.
Avoiding penalties
Penalties for filing a VAT return late, paying tax late or filing a control statement late can run into tens of thousands of crowns. A tax calendar that counts down the days does not let a deadline slip past unnoticed.
Practical tips
- Look once a week; a few minutes is enough. Go through the queue, check the unpaid invoices and see what is coming up in the calendar.
- Compare with the same period last year. The "Received this year" card does that for you — to the same day, not the whole of last year against a part-finished current one.
- React to red labels immediately. A deadline two days away cannot be met from a standing start.
- Do not look only at profit. The number that feeds you is net earnings after tax and contributions — that is the amount your rent comes out of.
- If expenses pass 70 % of income (and you are not using the flat-rate expense deduction), go through your expense categories. There is usually somewhere to cut.
The Overview in Taxorio is built to answer "where do I stand" without you having to assemble anything: no reports to configure, no export to a spreadsheet.
Try the Overview in Taxorio — the Overview screen and the year chart are available on the free plan. The PRO plan at 69 Kč a month adds unlimited invoices and expenses, VAT and income tax XML exports, payment matching and the document collection address.
Taxorio scope: Taxorio provides invoicing and income/expense records for Czech sole traders. It is not full accounting or personalised tax advice. For an unsupported or unusual case, verify the treatment with a Czech accountant or tax adviser before filing.