"Does it export to Pohoda?" is often the first question an accountant asks when you tell them what you use for invoicing. You can now answer yes. Taxorio exports all your documents into an XML file your accountant imports straight into Pohoda or Money S3 — two of the most widely used accounting programs in Czechia. No more e-mailing PDFs and retyping documents by hand.
What it is good for
Most sole traders keep their own invoicing and expense records but hand their taxes or bookkeeping to an accountant. And the accountant needs the documents inside their own program. Without an export that means retyping every invoice and every receipt — work you pay for and in which mistakes happen.
The accounting export solves this: a single file for the chosen period contains everything that belongs in the books, in a format the accounting program understands:
- issued invoices — including credit notes (corrective tax documents) and tax documents for a payment received,
- expenses — including credit notes received.
Proforma invoices are deliberately left out — they are not a tax document and do not belong in the books. The app still tells you how many there were in the period, so you can be sure nothing is missing.
The details nobody has to retype for you
The export is not just a dump of documents into a file. We took care of the tax details that usually break an import:
- Credit notes are transferred with negative amounts, a link to the original invoice and the correct date for the VAT return — exactly as Pohoda and Money expect.
- Tax documents for a payment received (advances) carry the date the payment arrived, so the VAT lands in the right period.
- Reverse charge (typically services bought from abroad): the document is exported with the tax base and a note stating the calculated self-assessment, so your accountant sees at once how much VAT to post on the output side and on the deduction side.
- Expenses with a reduced deduction (a car used 80% for business, say): the proportional deduction under § 75 of the VAT Act is calculated for you and written into the note on the document.
- VAT deducted in a different period (§ 73(3) — the document arrived after the books were closed): Pohoda receives the claim date automatically in its "Datum uplatnění DPH" field. Money S3 has no such field, so there it has to be checked by hand after the import.
- Encoding and limits: Pohoda requires Windows-1250 encoding, so text outside the Czech character set (Cyrillic, for example) is transliterated into Latin script. Money S3 limits the document number to 10 characters — longer numbers are shortened deterministically; for invoices the original number stays in the document description, and for expenses the supplier's document number goes into the received-document field.
The format of both files is verified against the official schemas of the vendors (Stormware and Seyfor), so the structure is the one the import expects. And where your accountant needs to know something about a particular document, the card says so in advance.
Checks before the export
Before you download anything, the card shows "What to check before exporting" — a readable list split into two groups, Flag for your accountant and Handled for you. The wording is written so that you can forward it to your accountant as it is:
- documents under the reverse-charge regime, and what the accountant should do with them,
- cancelled invoices, which are not in the export — but if the accountant imported them from an earlier file, they have to cancel them on their side too,
- duplicate or shortened document numbers,
- supplies at 0% VAT, the historical 15% rate, expenses in a foreign currency and more.
How to do it
- Open the Taxes section in the app.
- On the Export for accounting card choose the format — Pohoda or Money S3.
- Choose the period: a specific month or quarter, or the whole year.
- Go through the document counts and the findings, then click Download export (ZIP).
- Send the package to your accountant. Besides the import file it contains PREHLED-PRO-UCETNI.txt with the instructions and the findings — and, for Pohoda, a separate payments file where that is relevant. In Pohoda the import goes through Soubor → Datová komunikace → XML import/export, in Money S3 through Nástroje → Výměna dat XML with the _FP+FV import definition.
Who can use it
The accounting export is part of the PRO plan, as are the XML exports for the VAT return and the VAT control statement. On the FREE plan you can see the card, but the download is locked.
And if you are moving in the opposite direction — from Pohoda, Fakturoid or another tool into Taxorio — have a look at importing invoices from PDF, which lets you record previously issued documents quickly.
Taxorio scope: Taxorio provides invoicing and income/expense records for Czech sole traders. It is not full accounting or personalised tax advice. For an unsupported or unusual case, verify the treatment with a Czech accountant or tax adviser before filing.