VAT and tax exports · 5 min read

Export for accounting — Pohoda and Money S3

How to export invoices and expenses from Taxorio into XML for import into the Pohoda or Money S3 accounting software — step by step, including the import and the checks before handing it to your accountant.

What the export is for

If your taxes are handled by an accountant, they don't have to retype documents from Taxorio by hand. The Export for accounting card generates an XML file that your accountant imports directly into their software — we support two of the most widely used accounting programs in the Czech Republic:

  • Pohoda (Stormware) — the XML dataPack format, Windows-1250 encoding,
  • Money S3 (Seyfor) — the MoneyData XML format. Note: Taxorio doesn't generate a payments file for Money S3 yet — after importing, match the payments with your bank statement in Money. Pohoda does carry payments, receiving them in a separate file.

Both formats are validated against the manufacturers' official schemas. The export is available on the PRO plan.

What the file contains

  • Issued invoices — including credit notes (corrective tax documents) and tax documents for a received payment,
  • expenses — including received credit notes, tax documents for a paid advance, and settlements that deduct an advance.

An advance-payment document and a settlement both export like an ordinary expense, just with an extra note on what they relate to — "Advance payment document" for the advance, and the deducted advance's number and amount for the settlement. More on recording advances themselves in Advances you pay to suppliers.

Proforma invoices are deliberately left out — a payment request isn't a tax document. The card shows you how many there were in the period. Watch out for a paid advance with no tax document for the received payment (always for a non-payer, an identified person and a flat-tax filer; for a VAT payer e.g. for goods to the EU or exports): the payment received is income as of the payment date, but it isn't in the file. The card and PREHLED-PRO-UCETNI.txt list it with its number, date and amount so your accountant can book it manually.

Foreign-currency documents behave according to the format you chose. Into Pohoda they go complete: the file carries the document's currency and the CNB rate frozen at the date of taxable supply, alongside the base and tax in crowns, so the VAT breakdown stays in crowns. Money S3 doesn't carry them yet — the card and the summary for your accountant list them, the rest of the documents export normally, and your accountant records these ones by hand from the PDF or ISDOC (they show the currency, the rate and the VAT in crowns) — or you can download the same period in the Pohoda format instead.

Received documents with several VAT rates (e.g. 21 % and 12 % on one invoice) go in as an ordinary received invoice without line items, with a VAT recap by rate — in Pohoda the base and tax at the reduced and standard rate in the document summary, in Money S3 the VAT summary by rate. Only a document with the historical 15 % rate goes line by line (one line per rate), and so does, into Pohoda, a foreign-currency document with several rates for which we know the amounts in that currency per rate — a foreign-currency document with a single rate stays without line items, with a recap in CZK.

Invoices to the EU, exports and services outside the EU go into Pohoda with a default VAT classification by supply regime (UDdodEU line 20, USregEU line 21, UVzboží line 22, UDzahr line 26), which also feeds the EC Sales List. Money S3 doesn't have a classification verified across versions for these lines — the card and the summary for your accountant state the return line for each invoice, and your accountant fills in the classification from a prepared list.

Reverse charge: invoices issued under domestic reverse charge (§ 92a) carry the UDpdp classification and a supply code in Pohoda, and in Money, for construction work (code 4), the classification 19Ř25_S. Received self-assessed documents export with the base at 0% and a note spelling out the self-assessed amounts and the supply code; in Pohoda they get the "do not include in the return" classification and your accountant creates the tax and the deduction with the Záznam → Operace → Vyměření DPH command (the DD…/PD… classification pair needs Nabízet switched on in Pohoda), in Money they get the classification 19Ř00P (no effect on VAT) and your accountant creates the tax and the deduction with an internal document (for construction work, with the preset classification 19Ř10,11_S).

💡 Tip: credit notes carry over with negative amounts and a link to the original document, and tax documents for a payment carry the date the payment was received — exactly the way accounting software expects. Taxorio automatically takes care of the tax context (the deduction period, reverse charge, a reduced deduction) with notes right on the documents.

How to download the export

  1. Go to Taxes & insurance in the main menu.
  2. On the Export for accounting card, choose the format — Pohoda or Money S3.
  3. Choose the period: the currently selected month or quarter, or the whole year.
  4. Check the document counts and go through the "What to check before exporting" findings.
  5. Click Download export (ZIP) — the package contains the main XML file, for Pohoda a separate payments file as well, and always a PREHLED-PRO-UCETNI.txt file with a summary for your accountant.

This export doesn't carry scans or PDFs of the documents. For the whole year, send them to your accountant in the income and expense book ZIP — Taxes & insurance → Income tax (or Flat-rate tax) → Download income and expense book.

Importing into Pohoda

  1. If you have invoices to the EU, exports, services outside the EU or § 92a reverse charge, switch on Nabízet (Offer) in Pohoda for the classifications used (UDdodEU, USregEU, UVzboží, UDzahr, UDpdp) — Účetnictví → Daň z přidané hodnoty → Členění DPH. Otherwise the import replaces them with the domestic UD. PREHLED-PRO-UCETNI.txt lists which ones.
  2. In Pohoda, open Soubor → Datová komunikace → XML import/export.
  3. Pick the downloaded file pohoda-import_2026.xml and run the import.
  4. Check the import log — documents with the “error” state were not imported.
💡 Received documents get a number with the FP prefix in Pohoda (FP20260004 = expense 20260004), because Pohoda won't accept a received document with the same number as an issued invoice. Pohoda won't import a received document without the supplier's document number — the card lists such documents, add the number to the document. Foreign-currency documents need a Pohoda edition with foreign currencies (POHODA Mini rejects them).
💡 If your documents carry the historical 15% rate, turn on Globální nastavení → Daně → Nabízet historické sazby DPH in Pohoda. The card flags this with a finding.
💡 The payments file carries only payments for issued invoices paid by bank transfer — cash and card payments don't belong there, and for expenses Taxorio doesn't track the payment method at all. Your accountant matches those on their own. A foreign-currency invoice payment is in crowns, at the amount that actually arrived in the account.

Importing into Money S3

  1. In Money S3, open the Obchod → Faktury vystavené list and on its ribbon tab choose XML přenosy → Import z XML.
  2. Use the prepared invoice import definition _FP+FV, pick the downloaded file money-s3-import_2026.xml and turn on dávkové zpracování (batch processing — otherwise Money asks to confirm every document).
  3. Repeat the same in the Faktury přijaté list with the same file — each list imports only its own kind of documents.
💡 For received documents the file fills in „Uplatnění DPH“ (the VAT claim date Money uses to put the deduction into the return) and, for a new supplier, the Plátce DPH flag (which Money uses to put the document into sections B.1/B.2 of the VAT control statement). A repeated import, or a supplier already in the address book, leaves them unchanged — for documents imported earlier your accountant checks them by hand.
💡 Money S3 limits the document number to 10 characters — Taxorio deterministically shortens longer numbers. For invoices, the full number stays in the document's record number; for expenses, the supplier's document number is in the Přijatý doklad (received document) field. The card lists the affected documents for you.

What the findings flag

Before you download, the card checks the documents and lists what deserves attention — the wording is written so your accountant can follow it too:

  • Reverse charge — received documents have the base at 0% and a note spelling out the self-assessed amounts and the supply code; each one lists the pair of classifications needed to assess it in Pohoda.
  • Reduced expense deduction — the document's full amount is exported, and the proportional deduction under § 75 of the VAT Act is spelled out in a note.
  • VAT deduction claimed in a different period (§ 73 odst. 3) — carried over into Pohoda automatically via the VAT application date field.
  • Cancelled invoices — not in the export; if your accountant imported them earlier, they have to cancel them on their end too.
  • Duplicate or shortened document numbers, text outside the Czech character set, domestic supplies at 0% VAT with no regime set, and others.
⚠️ Note: the export isn't an automatic sync. It's a one-off file for the chosen period — if you change documents after exporting, download and hand your accountant a new file.